Frequently Asked Questions
The 2024 International Forum will take place on February 8, 9 & 10, 2024. Sessions on Thursday February 8 will be virtual, whereas February 9-10 will be in person, at the Shaw Center, located in the heart of downtown Ottawa.
The 2024 International Forum will be hybrid.
Free virtual sessions are scheduled on Thursday February 8, 2024, and the in-person only conference will be held at the Shaw Center, in Ottawa, on February 9 and 10.
Please note that sessions on February 10, 2024 are closed sessions for members of the WUSC network only. The Annual General Assembly will also be held on that day at 12 p.m. ET, at the Shaw Center. The AGA is open to the public and all are welcome to attend (registration is required).
Forum participants are invited to stay at The Westin, conveniently attached to the Shaw Center. You won't even have to put your winter coat on to go from your hotel room to the Shaw Center!
The Westin is offering Forum guests a preferential rate of $239/night + tax for the duration of the Forum. Please click here to book your room, or phone +1 613-560-7000, mentioning you are participating in the WUSC International Forum, in order to get your preferential rate.
We know that all our guests travel on different budgets. To help you find the best accommodation for your needs, we have put together a short list of places nearby the Shaw Center for people traveling on small budgets:
- Ottawa Jail Hostel - 0.3 km from the Shaw Center ($)
- The Business Inn - 1.5 km from the Shaw Center ($$)
Guests who wish to stay elsewhere are welcome to make their own booking at the location that is most convenient for them.
Given the hybrid nature of this year's Forum, various tickets are available, and participants can select the type of ticket they wish to purchase.
Tickets for the following are available*:
- Thursday February 8, 2024: Free virtual session
- Friday February 9, 2024: In person Conference
- Friday February 9, 2024: Through My Eyes: Art for Development Exhibition Launch
- Saturday February 10, 2024: Member-only sessions (closed to the public)
- Saturday February 10, 2024: WUSC Annual General Assembly. Free, open to the public (registration required).
You can combine your tickets to build your custom International Forum experience. Please make sure to select a ticket for each of the events you would like to attend.
You will be able to register for the event until February 7, 2024. We recommend however that you register earlier to take advantage of the pre-Forum content that will be sent to all registrants, and avoid missing content due to last minute technical issues. We appreciate and encourage you to register and pay in advance using the online registration page, as this helps us better prepare for and ensure a successful event.
We have priced the event to make it more accessible to many and will not be providing refunds.
Should you be unable to attend the in-person sessions, you will still have access to virtual content during and after the event.
As a non-profit, non-governmental organization, we are unable to offer financial support to individuals interested in participating in the Forum. We encourage individuals to seek support from their employers, organizations, institutions, and community groups in their area.
If you are a Local Committee member:
AGA Travel Subsidy: Travel subsidies are only available for Local Committee voting delegates who must travel more than 600 km to participate in and vote during the WUSC Annual General Assembly (AGA), to be held on February 10, 2024. Please note Funds are limited and granted on a first come, first serve basis. Please ensure to register to the Forum and apply for a subsidy by Sunday, December 17, 2023 to avoid disappointment.
For non voting delegates, we have compiled a few ideas to help you fund your Local Committee’s attendance at the Forum:
- WUSC Local Committee Catalyst fund: Use your annual WUSC Local Committee catalyst fund ($250) to pay for a Local Committee representative registration or to split the cost between a few representatives. Apply for it on My Committee – just make sure to explain how the funds will be used for Forum attendance.
- SRP Fund: Your Local Committee’s SRP fund can help pay for a SRP student’s registration to this great learning and networking event. Check to see if you allocated a budget line for this in your Intent Sponsor Form.
- Institutional support: Approach your university administration, faculty and/or Student Union to sponsor your attendance. This is a great way to represent your institution at a high profile learning event. We have a letter template ready to help your Local Committee.
- Fundraising: You can host a fundraiser, use leftover fundraising or administrative finances from your Local Committee.
Still not sure where to begin? Contact the campus team for tips and ideas: [email protected]
Official sponsors of the International Forum may receive FREE passes to the event as part of their sponsorship package. Please contact Serena Thomson at [email protected] for more information.
An email will be sent to all participants registered for the virtual sessions 2 weeks prior to February 8, 2024, with details on how to join the sessions. All registrants will then receive updates directly from Zoom a few days and a few hours before the event, as reminders to join the sessions.
Please save this important email which contains your unique url to access the Thursday virtual events.
- Desktop computer or laptop - Tablets and mobile devices may need to have the Zoom app installed.
- Browser - Google Chrome recommended
Internet Connection - A high speed internet connection is recommended to participate in sessions without experiencing interruptions. A minimum download speed of 10 Mbps is recommended. You can test your internet speed here. If the stream is working, but the audio or video seems choppy, it's possible that your internet connection is too slow, unstable, or bandwidth is being utilized elsewhere. A hard-wired internet connection is more stable than a wireless connection.
One of the unique characteristics of the International Forum is its diverse, global, and intergenerational audience. There will be many opportunities to network with other attendees:
- During sessions in the chat and Q&A functions during the virtual sessions
- In-person at our InterConnexions Zone on Friday February 9 2024, at the Shaw Center
- At the Through My Eyes: Art for Development Exhibition Launch, Friday evening
- On social media, using #WUSCForum
Unfortunately no. WUSC will not be providing a letter of invitation for visa purposes to individuals with whom we do not already have a working relationship. Please note that obtaining a visa, and all the associated costs, is the sole responsibility of the participant.
Should you need a visa to enter Canada and attend the International Forum, we strongly recommend you wait until your visa is approved before purchasing your tickets, as we will not be able to refund you should your visa not be approved.
While everyone is welcome to attend the Annual Assembly, only WUSC members in good standing can vote. Each Institutional Member can appoint one voting delegate, each Local Committee can appoint one voting delegate, General Members and any Member of the Board of Directors who is not otherwise a voting delegate can vote.
If you are interested in becoming a General Member or would like more information about membership and voting rights, please visit the WUSC website.
Members will receive a separate communication on how to register as voting delegates. Institutional Members and Local Committees must provide a document that names their voting delegate – a letter for Institutional Members, meeting minutes for Local Committees. The process for submitting these documents will be communicated directly to members.
If you are attending the Assembly only, please send a completed form and documentation to WUSC’s Executive Office at