International Forum

Where and when is the 2018 International Forum taking place?

The 2018 International Forum will take place in Ottawa from January 19 to 20, 2018.

The Westin Ottawa
11 Colonel By Drive
Ottawa, ON, Canada
K1N 9H4
613-560-7000
1-888-627-8528
www.thewestinottawa.com

Who can I contact for more information?

For more information, email us at: info@internationalforum.ca

Registration

What does registration include?

The 2-day pass provides access to all conference activities unless otherwise noted. This includes plenaries, workshops, keynote speakers, capacity building sessions, meetings, trainings, networking events, the Connections Zone, lunches, coffee breaks, and our signature Friday evening event, the Awards Soirée.

Is there an early bird rate?

Yes, there is an early bird rate! The deadline for the early bird registration is November 15, 2017. Take advantage of our low early bird rate by registering on or before November 15!

Is it possible to pay for registration the day of the event?

Yes, cash or credit cards (Visa or Mastercard) will be accepted at the event. However, we appreciate and encourage you to register and pay in advance using the online registration page, as this helps us better prepare for and ensure a successful event.

If I cannot attend the Forum at the last minute, can I be reimbursed?

Our reimbursement policy is as follows:

  • 50 days or more prior to the event – a 90% reimbursement will be provided.
  • 30-49 days prior to the event – a 50% reimbursement will be provided.
  • 29 days or less prior to the event – no refunds will be made.

If you apply for the reimbursement as per our policy above, you will be refunded in the manner that you have paid for your registration.

Is financial support available to help cover the costs of registration for the Forum?

As a non-profit, non-governmental organization, we are unable to offer financial support to individuals interested in participating in the Forum. We encourage individuals to seek support from their employers, organizations, institutions, and community groups in their area.

If you are a Local Committee member:

Here are a few ideas to help you fund your Local Committee's attendance at the Forum:

  • Travel subsidies for voting delegates: WUSC has some funds available for voting delegates to the WUSC Annual Assembly. General Member voting delegates and Local Committee voting delegates nominated by their committee can request a travel subsidy to assist with transportation costs. Consult the Annual Assembly FAQs, for more information on the process.
  • WUSC LC Catalyst fund: Use your annual WUSC Local Committee catalyst fund ($250) to send a Local Committee representative or to split the cost between a few representatives. Apply for it on My Committee – just make sure to explain how the funds will be used for Forum attendance.
  • SRP Fund: Your Local Committee’s SRP fund can help send an SRP student to this great learning and networking event. Check to see if you allocated a budget line for this in your Intent Sponsor Form.

  • Institutional support: Approach your university administration to sponsor your attendance. This is a great way to represent your institution at a high profile learning event. We have a letter template ready to help your Local Committee.
  • Special Conference funds: Check with your Student Union, various campus departments or your International Office for available conference funds. These special funds (sometimes up to a few hundred dollars) can help students with travel and accommodation for in-Canada conferences or training opportunities. Often very few students apply for them, so make sure to look into it early.
  • Fundraising and administrative finances: You can use leftover fundraising or administrative finances from your Local Committee.

Still not sure where to begin? Contact the campus team for tips and ideas: campus@wusc.ca.

How do I obtain my free Forum passes as an event sponsor?

Official sponsors of the International Forum may receive FREE passes to the event as part of their sponsorship package. Please contact Stephanie Leclair at sleclair@wusc.ca for more information.

Accommodation

Where should I stay in Ottawa?

Forum participants are encouraged to stay at the Westin Ottawa. More details about booking your accommodation at the Westin Ottawa coming soon.

How can I reserve accommodations?

Coming soon.

WUSC Annual Assembly

Who can vote at the WUSC Annual General Meeting?

While everyone is welcome to attend the Annual Assembly, only WUSC members in good standing can vote.  Each Institutional Member can appoint one voting delegate, each Local Committee can appoint one voting delegate, General Members and any Member of the Board of Directors who is not otherwise a voting delegate can vote.

If you are interested in becoming a General Member or would like more information about membership and voting rights, please visit the WUSC website.

How do I participate as a voting delegate at the WUSC Annual Assembly?

Please indicate you are a voting delegate when you register for the International Forum.

In addition, Institutional Members and Local Committees must provide a document that names their voting delegate – a letter for Institutional Members, meeting minutes for Local Committees.

If you are attending the Assembly only, please send a completed form and documentation to Bethsy Lezama at blezama@wusc.ca or by mail (1404 Scott Street, Ottawa, ON, K1Y 4M8).

How do travel subsidies work for WUSC voting delegates?

Travel subsidies are available for Local Committee and General Member voting delegates who must travel more than 600 km to participate in and vote during the WUSC Annual Assembly. All voting delegates are responsible for arranging their own transportation to the Annual Assembly.  Subsidies have been set at a specific amount per province (see the chart below).

Those who are awarded a travel subsidy will be notified and a cheque for the amount set for their province will be mailed out two weeks after the event, after their active participation in WUSC’s AGA.  Cheques for Local Committee voting delegates will be made payable to the Local Committee – please make sure to submit the correct banking information. The Local Committee is responsible for managing the funds for its representative(s).

Please send the completed form and documentation to Bethsy Lezama at blezama@wusc.ca or by mail (1404 Scott Street, Ottawa, Ontario, K1Y 4M8). Local Committees should download the form on My CommitteeThe deadline to apply for travel subsidies has been extended to November 15, 2017 or until funds run out. Funds are limited and are granted on a first come, first serve basis. We suggest you register for Forum and apply for a subsidy early to avoid disappointment.

Province Travel Subsidy Amount
Yukon $700
British Columbia $600
Alberta $500
Saskatchewan $425
Manitoba $425
Ontario (>600 km) $325
Québec (>600 km) $325
New Brunswick $425
Nova Scotia $425
Newfoundland $425
Prince Edward Island $425