Frequently Asked Questions
Registration provides you with access to all conference activities unless otherwise noted. This includes plenaries, workshops, keynote speakers, capacity building sessions, meetings, trainings, networking events, the Connections Zone, lunches, coffee breaks, and our Friday evening event.
Yes, there is an early bird rate! The deadline for the early bird registration is December 1st, 2019. Take advantage of our low early bird rate by registering before December 1st!
Yes, cash or credit cards (Visa or Mastercard) will be accepted at the event. However, we appreciate and encourage you to register and pay in advance using the online registration page, as this helps us better prepare for and ensure a successful event.
Our reimbursement policy is as follows:
- On or before November 30 - a 90% reimbursement will be provided.
- Between December 1 - 21 - a 50% reimbursement will be provided.
- After December 22 - no refunds will be made.
If you apply for the reimbursement as per our policy above, you will be refunded in the manner that you have paid for your registration.
As a non-profit, non-governmental organization, we are unable to offer financial support to individuals interested in participating in the Forum. We encourage individuals to seek support from their employers, organizations, institutions, and community groups in their area.
If you are a Local Committee member:
Here are a few ideas to help you fund your Local Committee's attendance at the Forum:
- Travel subsidies for voting delegates: WUSC has some funds available for voting delegates to the WUSC Annual Assembly. General Member voting delegates and Local Committee voting delegates nominated by their committee can request a travel subsidy to assist with transportation costs. Consult the Annual Assembly FAQs, for more information on the process.
- WUSC Local Committee Catalyst fund: Use your annual WUSC Local Committee catalyst fund ($250) to send a Local Committee representative or to split the cost between a few representatives. Apply for it on My Committee – just make sure to explain that the funds will be used for Forum attendance.
SRP funding: Your Local Committee's SRP funding may help send an SRP student to this great learning and networking event. Check to see if you allocated a budget line for this in your Intent to Sponsor Form.
- Institutional support: Approach your university administration to sponsor your attendance. This is a great way to represent your institution at a high profile learning event. You can request a letter of support for your Local Committee from WUSC if needed.
- Special Conference funds: Check with your Student Union, various campus departments or your International Office for available conference funds. These special funds (sometimes up to a few hundred dollars) can help students with travel and accommodation for in-Canada conferences or training opportunities. Often very few students apply for them, so make sure to look into it early.
- Fundraising and administrative finances: You can use leftover fundraising or administrative finances from your Local Committee.
Still not sure where to begin? Contact the campus team for tips and ideas: [email protected].
Official sponsors of the International Forum may receive FREE passes to the event as part of their sponsorship package. Please contact Ginette Michaud at [email protected] for more information.
Please note that accommodation is not included in the Forum registration fee. Participants based outside Montréal are encouraged to book a room at our negociated rate at Hotel OMNI Mont Royal.
Hotel OMNI Mont Royal
1050 Rue Sherbrooke Ouest
Montréal, QC H3A 2R6
BOOK A ROOM AT THE INTERNATIONAL FORUM 2020 RATE of $155 CAD plus applicable taxes, before January 7, 2020.
Getting to Centre Mont-Royal
The 2020 International Forum will take place at:
2200 Mansfield Street
Montreal, Quebec, H3A 3R8
Peel metro station, on the green line, leads directly to Centre Mont-Royal.
The parking lot is located at 2055 Metcalfe Street, Montreal, QC H3A 1X7. The rates can reach up to $18/hr.
There are many ways of going from the airport to downtown Montreal.
There is a taxi station next to the central exit-doors on the Arrivals floor. The fixed rate for a ride from the airport to downtown Montreal is of $41. Several taxis adapted for people with reduced mobility are available at Trudeau-Montreal Airport.
Several car-leasing agencies offer their services on site.
The shuttle service (line 747) operates 24 hours a day, 7 days a week, linking Trudeau-Montreal Airport and Berri-UQAM metro station. The ride takes 45 to 60 minutes depending on traffic. The rate is $10 for 24 hours. Additional information
WUSC Annual Assembly
While everyone is welcome to attend the Annual Assembly, only WUSC members in good standing can vote.
- Each Institutional Member can appoint one voting delegate
- Each Local Committee can appoint one voting delegate
- General Members and Members of the Board of Directors who are not otherwise voting delegates can vote.
- How to Assign a Voting Delegate
- How to Participate as a Voting Delegate at the WUSC Annual Assembly?
- Institutional Members must provide a letter confirming their voting delegate.
Please send the letter / meeting minutes by email by Sunday, December 8, 2019, 11:59 p.m. to Gesine Freund at [email protected]
- Local Committees must provide meeting minutes confirming their voting delegate (Use the following template) and cc: all LC members when sending the form to WUSC (see below).
Please submit your meeting minutes by Sunday, December 8, 2019 to Gesine Freund at [email protected]
- Local Committees eligible for Travel Subsidies, please submit your meeting minutes and Travel subsidy request My Committee by Sunday, December 8, 2019
Please see : Travel Subsidies for Voting Delegates: Eligibility and How to apply below
If you are an eligible voting member and plan to attend the Annual General Assembly meeting only, please confirm your attendance by Sunday, December 8, 2019 by emailing Gesine Freund at [email protected] .
All Voting Delegates:
Please ensure that you pick up your Voting Delegate package prior to the Annual General Assembly.
- Packages will be available at the Registration desk of the International Forum (January 23-24) and on Saturday, January 25th at latest by 12:00 p.m. ET
Travel subsidies are only available for Local Committee and General Member voting delegates who must travel more than 600 km to participate in and vote during the WUSC Annual General Assembly (AGA). Please note Funds are limited and granted on a first come, first serve basis. Please ensure to register to the Forum and apply for a subsidy by December 8, 2019 to avoid disappointment.
- All voting delegates are responsible for arranging their own transportation to the Annual Assembly.
- Local Committee: please check the Travel Subsidy Amount chart for eligible amounts. General Members: please contact us for details.
- Local Committees: Use the Travel Subsidy Request form on My Committee.
- General Members please send your request by email (no form required).
- Subsidy awardees will receive a confirmation email.
- WUSC will mail out reimbursement cheques following participation at the AGA. Cheques for Local Committee voting delegates will be made payable to the Local Committee. The Local Committee is responsible for managing the funds for its representative(s).
Travel Subsidy Amount chart for Local Committee – Voting Delegates:
Travel Subsidy Amount
Ontario (>600 km)
Québec (>600 km)
Prince Edward Island
The International Forum is a bilingual event. Friday sessions given in one language will be simultaneously translated via personal headsets.
If you require additional information or accommodation relating to the accessibility of the International Forum, please let us know by contacting [email protected].
We will provide halal, vegetarian, vegan, and gluten-free options during the event. Please let us know your dietary preferences when registering for the forum.
There will be a room reserved for prayer for the duration of the forum. This quiet space is open to all. We will confirm the location of the prayer room as soon as it is available.
The app will prompt you to create an account using an email and password.
Now you can explore! The app allows you to navigate the conference virtually:
- Enhance your app profile with your headshot, bio and social media handles
- Browse session descriptions, speaker bios, and more
- Create your own schedule with the sessions that interest you
- Submit and upvote questions during Q&As
- Participate in polls during sessions
- Message other participants and receive announcements throughout the day
- Take part in the gamification by earning points through tasks
- … and more!
In the left side menu of the app there is an option to refresh app. If your app doesn’t seem to be working properly, try refreshing the app as changes may have been made in the back-end. You can also try closing the app and opening it again.
To create your own schedule you must be logged in to the app. To do so, click on the person icon at the top right of your screen. If you have already created a profile, enter your username and password. If not, enter your email and create a password.
The list of attendees includes everyone who has created a profile in the app. Once you have created a profile, you can send messages to other attendees. Note: these messages are hosted within the app; other participants will not get access to your personal contact information.
You can also connect with other attendees via their social media channels. Website, Twitter, Facebook, and LinkedIn information inputted by attendees can be found within their profiles.
If you are interested in a particular speaker, you can click on their speaker profile to see all the sessions they are connected to. You can also click on any session in the program and the description will indicate who the speakers are.
Speakers can share their social media and contact information on their profiles. If a speaker has also created an attendee profile, they can be messaged through the app. Messages cannot be sent to speaker profiles through the app.
If speakers are open to questions during their sessions, you can submit your questions through the program itself. Click on the session you are attending and scroll down to “Session Engagement”. Questions can be voted on and the most requested questions will be answered during the session.
Session feedback can be submitted immediately after the session through the program. If sessions have feedback forms enabled, they will appear directly within that session. If no session feedback questions appear but you still want to submit feedback, you can use the final event survey to submit it at that time.
The game begins at the start of the International Forum on Friday, January 24th. It will run all day until the start of the Evening Gala, at 6:30pm. The prize will be awarded at the Evening Gala.
Passcodes for tasks will appear in various places. Some will be obvious -- on tables, on slides, or handed to you by staff who notice you complete a challenge -- and others may not be. Some tasks are hidden, so we encourage you to interact with all aspects of Forum. You never know when you might stumble upon a hidden passcode. You will find a list of tasks to complete in the “games” section of your app.
The participant with the most points at the end of the day will win the prize.
If there is a tie at the end of the game, a draw will be held. Everyone tied for the top score will be entered once. The draw will take place during the evening gala.