International Forum

Where and when is the 2020 International Forum taking place?

The 2020 International Forum will take place in Montreal from January 24 to 26, 2020.

Centre Mont-Royal
2200 Mansfield Street
Montreal, QC H3A 3R8

Who can I contact for more information?

For more information, email us at: [email protected]

Registration

What does registration include?

Registration provides you with access to all conference activities unless otherwise noted. This includes plenaries, workshops, keynote speakers, capacity building sessions, meetings, trainings, networking events, the Connections Zone, lunches, coffee breaks, and our Friday evening event.

Is there an early bird rate?

Yes, there is an early bird rate! The deadline for the early bird registration is December 1st, 2019. Take advantage of our low early bird rate by registering before December 1st!

Is it possible to pay for registration the day of the event?

Yes, cash or credit cards (Visa or Mastercard) will be accepted at the event. However, we appreciate and encourage you to register and pay in advance using the online registration page, as this helps us better prepare for and ensure a successful event.

If I cannot attend the Forum at the last minute, can I be reimbursed?

Our reimbursement policy is as follows:

  1. On or before November 30 - a 90% reimbursement will be provided.
  2. Between December 1 - 21 - a 50% reimbursement will be provided.
  3. After December 22 - no refunds will be made.

If you apply for the reimbursement as per our policy above, you will be refunded in the manner that you have paid for your registration.

Is financial support available to help cover the costs of registration for the Forum?

As a non-profit, non-governmental organization, we are unable to offer financial support to individuals interested in participating in the Forum. We encourage individuals to seek support from their employers, organizations, institutions, and community groups in their area.

If you are a Local Committee member:

Here are a few ideas to help you fund your Local Committee's attendance at the Forum:

    • Travel subsidies for voting delegates: WUSC has some funds available for voting delegates to the WUSC Annual Assembly. General Member voting delegates and Local Committee voting delegates nominated by their committee can request a travel subsidy to assist with transportation costs. Consult the Annual Assembly FAQs, for more information on the process.
    • WUSC Local Committee Catalyst fund: Use your annual WUSC Local Committee catalyst fund ($250) to send a Local Committee representative or to split the cost between a few representatives. Apply for it on My Committee – just make sure to explain that the funds will be used for Forum attendance.

SRP funding: Your Local Committee's SRP funding may help send an SRP student to this great learning and networking event. Check to see if you allocated a budget line for this in your Intent to Sponsor Form.

  • Institutional support: Approach your university administration to sponsor your attendance. This is a great way to represent your institution at a high profile learning event. You can request a letter of support for your Local Committee from WUSC if needed.
  • Special Conference funds: Check with your Student Union, various campus departments or your International Office for available conference funds. These special funds (sometimes up to a few hundred dollars) can help students with travel and accommodation for in-Canada conferences or training opportunities. Often very few students apply for them, so make sure to look into it early.
  • Fundraising and administrative finances: You can use leftover fundraising or administrative finances from your Local Committee.

 

Still not sure where to begin? Contact the campus team for tips and ideas: [email protected].

How do I obtain my free Forum passes as an event sponsor?

Official sponsors of the International Forum may receive FREE passes to the event as part of their sponsorship package. Please contact Ginette Michaud at [email protected] for more information.

Accommodation

Where should I stay in Montréal?

Please note that accommodation is not included in the Forum registration fee. Participants based outside  Montréal are encouraged to book a room at our negociated rate at Hotel OMNI Mont Royal. 

Hotel OMNI Mont Royal

1050 Rue Sherbrooke Ouest

Montréal, QC H3A 2R6

BOOK A ROOM WITH THE INTERNATIONAL FORUM 2020 RATE

How can I reserve accommodations?

BOOK A ROOM AT THE INTERNATIONAL FORUM 2020 RATE of $155 CAD plus applicable taxes, before January 7, 2020.

Getting to Centre Mont-Royal

What is the address of the Centre Mont-Royal?

The 2020 International Forum will take place at:

Centre Mont-Royal

2200 Mansfield Street
Montreal, Quebec, H3A 3R8

Taking the Subway?

Peel metro station, on the green line, leads directly to Centre Mont-Royal.

Arriving by Car?

The parking lot is located at 2055 Metcalfe Street, Montreal, QC H3A 1X7. The rates can reach up to $18/hr.

Arriving by Plane?

There are many ways of going from the airport to downtown Montreal. 

There is a taxi station next to the central exit-doors on the Arrivals floor. The fixed rate for a ride from the airport to downtown Montreal is of $41. Several taxis adapted for people with reduced mobility are available at Trudeau-Montreal Airport.  

Several car-leasing agencies offer their services on site. 

The shuttle service (line 747) operates 24 hours a day, 7 days a week, linking Trudeau-Montreal Airport and Berri-UQAM metro station. The ride takes 45 to 60 minutes depending on traffic. The rate is $10 for 24 hours. Additional information

 

WUSC Annual Assembly

Who can vote at the WUSC Annual General Meeting?

While everyone is welcome to attend the Annual Assembly, only WUSC members in good standing can vote.  

  • Each Institutional Member can appoint one voting delegate
  • Each Local Committee can appoint one voting delegate
  • General Members and Members of the Board of Directors who are not otherwise voting delegates can vote.

Please see: 

  • How to Assign a Voting Delegate
  • How to Participate as a Voting Delegate at the WUSC Annual Assembly?

If you are interested in becoming a General Member or would like more information about membership and voting rights, please visit the WUSC website or reach out to Gesine Freund at [email protected].

How to Assign a Voting Delegate?

  • Institutional Members must provide a letter confirming their voting delegate.
    Please send the letter / meeting minutes by email by Sunday, December 8, 2019, 11:59 p.m. to Gesine Freund at [email protected] 
  • Local Committees must provide meeting minutes confirming their voting delegate (Use the following template) and cc: all LC members when sending the form to WUSC (see below).
    Please submit your meeting minutes by Sunday, December 8, 2019 to Gesine Freund at [email protected]
  • Local Committees eligible for Travel Subsidies, please submit your meeting minutes and Travel subsidy request My Committee by Sunday, December 8, 2019

Please see : Travel Subsidies for Voting Delegates: Eligibility and How to apply below

How to Participate as a Voting Delegate at the WUSC Annual Assembly?

If you are an eligible voting member and plan to attend the Annual General Assembly meeting only, please confirm your attendance by Sunday, December 8, 2019 by emailing Gesine Freund at [email protected] .

All Voting Delegates:

Please ensure that you pick up your Voting Delegate package prior to the Annual General Assembly.

  • Packages will be available at the Registration desk of the International Forum (January 23-24) and on Saturday, January 25th at latest by 12:00 p.m. ET

Travel Subsidies for Voting Delegates: Eligibility and How to apply

Travel subsidies are only available for Local Committee and General Member voting delegates who must travel more than 600 km to participate in and vote during the WUSC Annual General Assembly (AGA). Please note Funds are limited and granted on a first come, first serve basis. Please ensure to register to the Forum and apply for a subsidy by December 8, 2019 to avoid disappointment.

  1. All voting delegates are responsible for arranging their own transportation to the Annual Assembly.
  2. Local Committee: please check the Travel Subsidy Amount chart for eligible amounts. General Members: please contact us for details.
  3. Local Committees: Use the Travel Subsidy Request form on My Committee
  4. General Members please send your request by email (no form required).
  5. Subsidy awardees will receive a confirmation email.
  6. WUSC will mail out reimbursement cheques following participation at the AGA. Cheques for Local Committee voting delegates will be made payable to the Local Committee. The Local Committee is responsible for managing the funds for its representative(s).

Travel Subsidy Amount chart for Local Committee – Voting Delegates:

Province

Travel Subsidy Amount

Yukon

$700

British Columbia

$600

Alberta

$500

Saskatchewan

$425

Manitoba

$425

Ontario (>600 km)

$325

Québec (>600 km)

$325

New Brunswick

$425

Nova Scotia

$425

Newfoundland

$425

Prince Edward Island

$425

 

Accessibility

Will the conference be held in English and French?

The International Forum is a bilingual event. Friday sessions given in one language will be simultaneously translated via personal headsets. 

Is the venue accessible for wheelchair users?

yes

Where can I get more information on accessibility?

If you require additional information or accommodation relating to the accessibility of the International Forum, please let us know by contacting [email protected].

Will the International Forum provide food options that meet my dietary needs?

We will provide halal, vegetarian, vegan, and gluten-free options during the event. Please let us know your dietary preferences when registering for the forum.

Is there a space for prayer at the International Forum?

There will be a room reserved for prayer for the duration of the forum. This quiet space is open to all. We will confirm the location of the prayer room as soon as it is available.

Mobile App

Where can I download the app?

You can download the app on the Google Play store or the Apple App store. The app is called “IF2020” *

*Note: be sure you’re not downloading last year’s app “Forum2019”.

I’ve installed the app. Now what?

The app will prompt you to create an account using an email and password. 

Now you can explore! The app allows you to navigate the conference virtually:

  • Enhance your app profile with your headshot, bio and social media handles
  • Browse session descriptions, speaker bios, and more
  • Create your own schedule with the sessions that interest you
  • Submit and upvote questions during Q&As
  • Participate in polls during sessions
  • Message other participants and receive announcements throughout the day
  • Take part in the gamification by earning points through tasks
  • … and more!

Some of the features of the app are not working, how can I fix this?

In the left side menu of the app there is an option to refresh app. If your app doesn’t seem to be working properly, try refreshing the app as changes may have been made in the back-end. You can also try closing the app and opening it again.

I am not able to create my own schedule. What am I doing wrong?

To create your own schedule you must be logged in to the app. To do so, click on the person icon at the top right of your screen. If you have already created a profile, enter your username and password. If not, enter your email and create a password.

How can I connect with other attendees?

The list of attendees includes everyone who has created a profile in the app. Once you have created a profile, you can send messages to other attendees. Note: these messages are hosted within the app; other participants will not get access to your personal contact information.

You can also connect with other attendees via their social media channels. Website, Twitter, Facebook, and LinkedIn information inputted by attendees can be found within their profiles.

How do I know which speakers are participating in which sessions?

If you are interested in a particular speaker, you can click on their speaker profile to see all the sessions they are connected to. You can also click on any session in the program and the description will indicate who the speakers are.

How can I connect with conference speakers?

Speakers can share their social media and contact information on their profiles. If a speaker has also created an attendee profile, they can be messaged through the app. Messages cannot be sent to speaker profiles through the app.

How can I ask questions during a session?

If speakers are open to questions during their sessions, you can submit your questions through the program itself. Click on the session you are attending and scroll down to “Session Engagement”. Questions can be voted on and the most requested questions will be answered during the session.

How can I submit session and conference feedback?

Session feedback can be submitted immediately after the session through the program. If sessions have feedback forms enabled, they will appear directly within that session. If no session feedback questions appear but you still want to submit feedback, you can use the final event survey to submit it at that time.

When does the event game start and end?

The game begins at the start of the International Forum on Friday, January 24th. It will run all day until the start of the Evening Gala, at 6:30pm. The prize will be awarded at the Evening Gala.

How do I get passcodes once I complete a task?

Passcodes for tasks will appear in various places. Some will be obvious -- on tables, on slides, or handed to you by staff who notice you complete a challenge -- and others may not be. Some tasks are hidden, so we encourage you to interact with all aspects of Forum. You never know when you might stumble upon a hidden passcode. You will find a list of tasks to complete in the “games” section of your app.

How do the prize work for gamification?

The participant with the most points at the end of the day will win the prize. 

What happens if there is a tie for top scorer once the game ends?

If there is a tie at the end of the game, a draw will be held. Everyone tied for the top score will be entered once. The draw will take place during the evening gala.